HP · Color Multifunction

HP Color LaserJet Managed Flow MFP E78625z

Floor-standing A3 color laser MFP for workgroups of 15-50 — 25 ppm, 200-sheet single-pass ADF, 1,140-sheet standard capacity, 10.1" touchscreen, and HP Wolf enterprise security. Speed-licensable to 30 or 35 ppm.

Print speed
25 ppm color
Display
10.1 inches
Scanner Type
Single-pass duplex ADF
Paper capacity
4400 sheets
ADF Feeder
300 sheets pages
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Wi-Fi Direct · USB · Ethernet · Wi-Fi · Bluetooth
Get a quote Buy supplies Call (888) 574-5120
Free delivery 24-hr quote turnaround Authorized HP reseller Lease or buy outright
In stock
HP 5QJ94A
Authorized HP reseller Free shipping to 50 states Standard manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the HP Color LaserJet Managed Flow MFP E78625z is actually for

Most equipment pages just tell you what a device does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We offer equipment for every business need, but the right machine depends on your specific workflow.

Best fit

Pick this if...

  • You run a department of 15-50 people that needs A3 (11x17) color in-house but doesn't need 35-ppm speed.
  • You print 4,000-12,000 pages a month and want headroom — this machine is rated for 110,000.
  • You scan stacks of mixed-size originals daily and need single-pass duplex at 240 ipm.
  • You already run an HP fleet on Web JetAdmin or HP Command Center and want a Managed device that drops in.
  • You need enterprise-grade security (HP Wolf, Sure Start BIOS self-heal, Common Criteria) for legal, healthcare, or government work.
Works fine

You'll be happy if...

  • You print 12,000-20,000 pages a month — the machine handles it but you'll want to upgrade to the 8EP56AAE 30-ppm speed license.
  • You want wireless but didn't budget for it — the Jetdirect 3100w accessory adds Wi-Fi/NFC for around $200.
  • You're replacing a Konica or Canon A3 MFP — operators learn the 10.1" HP touchscreen in 2-3 weeks.
  • You need finishing (staple, hole-punch, booklet) — the inner finishers and stapler/stacker bolt on, but plan for the footprint.
Look elsewhere

Skip this if...

  • You print under 2,000 pages a month — you're paying for a 25-ppm A3 color enterprise MFP and using maybe 5% of it.
  • You need fast color output — at 25 ppm this is the slowest of the E786z lineup. The E78630z (30 ppm) or E78635z (35 ppm) cost only marginally more.
  • You want a small footprint — this is a floor-standing A3 unit, 25.2 x 28.6 x 35.8 in base and 186 lb.
  • You don't have an HP managed print contract — the W9150-W9153MC managed toner cartridges are sold through contract channels, not retail.
Full specifications

Every spec, no guessing

The HP Color LaserJet Managed Flow MFP E78625z is the entry-speed 25-ppm configuration of the E786z platform — a floor-standing A3 color laser multifunction built for workgroups of 15-50 users that need in-house tabloid color, heavy scanning, and enterprise security without paying for the top-tier 35-ppm chassis. It prints and copies at 25 ppm in both black and color (21 ppm at A3), scans at 120 ppm / 240 ipm duplex via the 200-sheet single-pass ADF, and is rated for a 110,000-page monthly duty cycle with HP recommending 4,000-12,000 pages/month for sane toner economics. Standard paper capacity is 1,140 sheets across three trays, expandable to 3,140 with the optional 2x520 dual tray. The 10.1-inch color touchscreen with full keyboard handles complex scan-to-network and Workpath app workflows, and HP Wolf Security (Sure Start BIOS, run-time intrusion detection, Memory Shield) is the reason most of our legal and gov customers pick this over the Konica or Canon equivalents. Connectivity is Gigabit Ethernet plus USB 2.0/3.0 standard; Wi-Fi and NFC are optional via the Jetdirect 3100w accessory. The thing buyers regret: picking the slowest speed of an upgradeable family. The 8EP56AAE license takes you to 30 ppm and the 8EP57AAE to 35 ppm — order these in the original quote, not later.
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Print
Print technology Multifunction
Print speed (mono) Up to 25 pages per minute
Print speed (color) Up to 25 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
First page out < 6.5 seconds
Copy & Scan
Capability Color Multifunction
Copy speed Up to 25 ppm simplex copies per minute
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type Single-pass duplex ADF
Scan destinations email, network folder, USB, SharePoint, FTP/sFTP, LAN fax, internet fax, embedded OCR
Paper & Media
Paper capacity 4400 sheets
Paper size A3/Tabloid · A5 · A4/Letter · Legal
Automatic document feeder 300 sheets pages
Recommended monthly volume 15000 pages
Max monthly duty cycle 110,000 pages/month
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB High-Speed USB Interface (Host / Device)
Wireless Wi-Fi 802.11b/g/n/ac/ax , Wi-Fi Direct
Bluetooth Bluetooth wireless interface
Display 10.1 inches
Physical & power
Form factor Workgroup
Usage class Small Office
Manufacturer HP
Model 5QJ94A
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · Full warranty
  • Machine is yours the day it arrives
  • Starter toner supply included
  • Standard HP manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine OEM Supplies & Consumables
  • Genuine OEM toner cartridges designed for this model
  • Replacement drum units and maintenance kits
  • Certified high-yield or standard capacity options
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the HP Color LaserJet Managed Flow MFP E78625z

The printer itself

HP Color LaserJet Managed Flow MFP E78625z in original HP packaging. Workgroup form factor, roughly 566 x 646 x 848 mm

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

HP quick-start guide, power cord, connectivity cables, and setup resources.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network configuration and onboarding.

Supplies & consumables

Genuine OEM Supplies for the HP Color LaserJet Managed Flow MFP E78625z

Need replacement toner or parts for your HP 5QJ94A? We supply certified genuine OEM consumables to keep your machine printing at peak performance and ensure your manufacturer warranty remains fully protected.

Whether you require standard-yield cartridges for light printing, high-yield options for a lower cost-per-page, or replacement drum units, we carry the full lineup of compatible supplies for this model.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

Standard Toner

Standard-Capacity Toner

Standard OEM toner cartridge, best for offices with lower monthly print volumes.

Quote
each
High-Yield Toner

High-Capacity Toner BEST VALUE

High-yield OEM toner cartridge, delivering a lower cost-per-page for active offices.

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each
Drum / Kit

Drum Unit / Maintenance Kit

OEM-certified replacement components to restore original print quality and reliability.

Quote
each
Request Supplies & Toner Pricing →
Free quote · no obligation

Get a quote on the HP Color LaserJet Managed Flow MFP E78625z

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

HP Color LaserJet Managed Flow MFP E78625z, common questions

The questions we get asked most often on this model. If yours isn't here, call (888) 574-5120 and get an answer in about 30 seconds.

Ready to put this printer to work?

Request a free, no-obligation quote on the HP Color LaserJet Managed Flow MFP E78625z. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (888) 574-5120